Registration of Certificate of Death – Out of Town Reporting of Birth (Delayed)

 

Office or Division:

Office of the Municipal Civil Registrar

Classification:

simple

Type of Transaction:

G2C, G2G

Who may avail:

All deaths occurred outside the municipality

CHECKLIST OF REQUIREMENTS

WHERE TO SECURE

Duly accomplished Form 103 (COD) in four copies signed by the Medical Officer who have attended the deceased reviewed by the Municipal Health Officer and with certification of embalmer, if embalmed and affidavit for delayed registration found at the back of the Certificate of Death

Hospital/Clinic where the death occurred.

NOTE:  If the death occurred in places other than hospital/clinic report immediately to the hospital/clinic where the death occurred.

PSA Negative Certification – 1 Original copy

Philippine Statistics Authority

Barangay Captain’s Certification – 1 copy

Barangay Captain

Affidavit of two-disinterested persons who might have witness/knowledge about the death of the person – 1 original copy.

Notary Public

Burial Permit/cremation or other means of corpse disposal

Personal copy/Treasury Office/Crematory

Affidavit of the applicant declaring among other things the facts of death and the reason why said death was not recorded/registered in the city/municipality where it occurred. The affidavit shall be attested by two (2) witnesses and shall serve as an application for registration.

Notary Public

CLIENT STEPS

AGENCY ACTIONS

FEES TO BE PAID

PROCESSING TIME

PERSON RESPONSIBLE

1. Sign in the Logbook

1. Give the logbook to the client and assist them.

None

5 minutes

MCR Clerk

1. Submit required documents

2. Verify and evaluate as to the authenticity and completeness of the documents submitted

None

15 minutes

MCR

2.1 Prepare Notice of Posting.

None

10 minutes

MCR

NOTE:  Posting Period is ten (10) calendar days to be posted in the Municipal Bulletin Board.

2.1 Record the document in the logbook and assign control number.

None

5 minutes

MCR Clerk– MCR

1. Payment of the required fees to the Municipal Treasury Office

3. Issue Official Receipt

Service Fee

Php 100.00

5 minutes

RCC

Treasury Office

Client/Applicant will shoulder expenses in transmitting the documents to the concerned C/MCR.

3.1 Prepare the transmittal letter and transmit the documents to the CCR/MCR where the death occurred.

None

30 minutes

MCR Clerk– MCR

NOTE: Waiting for the approval of the Receiving Civil Registrar.

1. Acknowledge receipt of the owner’s copy of the registered document by affixing his/her signature in the logbook.

4. Release the owner’s copy of the document.

None

5 minutes

MCR Clerk– MCR