Registration of Certificate of Death – Out of Town Reporting of Birth (Delayed)
For Births occurred outside the municipality. The registration was made Pursuant to Rule 20 of Administrative Order No. 1, series of 1993.
Office or Division: | Office of the Municipal Civil Registrar |
Classification: | simple |
Type of Transaction: | G2C, G2G |
Who may avail: | All deaths occurred outside the municipality |
CHECKLIST OF REQUIREMENTS | WHERE TO SECURE |
Duly accomplished Form 103 (COD) in four copies signed by the Medical Officer who have attended the deceased reviewed by the Municipal Health Officer and with certification of embalmer, if embalmed and affidavit for delayed registration found at the back of the Certificate of Death | Hospital/Clinic where the death occurred. NOTE: If the death occurred in places other than hospital/clinic report immediately to the hospital/clinic where the death occurred. |
PSA Negative Certification – 1 Original copy | Philippine Statistics Authority |
Barangay Captain’s Certification – 1 copy | Barangay Captain |
Affidavit of two-disinterested persons who might have witness/knowledge about the death of the person – 1 original copy. | Notary Public |
Burial Permit/cremation or other means of corpse disposal | Personal copy/Treasury Office/Crematory |
Affidavit of the applicant declaring among other things the facts of death and the reason why said death was not recorded/registered in the city/municipality where it occurred. The affidavit shall be attested by two (2) witnesses and shall serve as an application for registration. | Notary Public |
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CLIENT STEPS | AGENCY ACTIONS | FEES TO BE PAID | PROCESSING TIME | PERSON RESPONSIBLE | |
| 1. Give the logbook to the client and assist them. | None | 5 minutes | MCR Clerk | |
| 2. Verify and evaluate as to the authenticity and completeness of the documents submitted | None | 15 minutes | MCR | |
| 2.1 Prepare Notice of Posting. | None | 10 minutes | MCR | |
NOTE: Posting Period is ten (10) calendar days to be posted in the Municipal Bulletin Board. | |||||
| 2.1 Record the document in the logbook and assign control number. | None | 5 minutes | MCR Clerk– MCR | |
| 3. Issue Official Receipt | Service Fee Php 100.00 | 5 minutes | RCC Treasury Office | |
Client/Applicant will shoulder expenses in transmitting the documents to the concerned C/MCR. | 3.1 Prepare the transmittal letter and transmit the documents to the CCR/MCR where the death occurred. | None | 30 minutes | MCR Clerk– MCR
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NOTE: Waiting for the approval of the Receiving Civil Registrar. | |||||
| 4. Release the owner’s copy of the document. | None | 5 minutes | MCR Clerk– MCR |
* Pursuant to Rule 20 of AO No. 1, series of 1993