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GOV.PH  | Philippine Standard Time: 17 April 2024, 10:55 PM

“The Softbroom Capital of the North, and Premier Highland Vegetable Producer, & Adventure Tourism Paradise of La Union”

Registration of Certificate of Live Birth – Out of Town Reporting of Birth (Delayed)

Assistance given to client whose Births occurred outside the municipality. The registration was made Pursuant to Rule 20 of Administrative Order No. 1, series of 1993.

Office or Division:

Office of the Municipal Civil Registrar

Classification:

Simple

Type of Transaction:

G2C, G2G

Who may avail:

All births occurred outside the municipality

CHECKLIST OF REQUIREMENTS

WHERE TO SECURE

Duly accomplished Form 102 (COLB) in four copies with affidavit for Delayed Registration found at the back of the COLB.

Hospital/Clinic where the child was born

NOTE:  If the birth of the child was attended by a hilot, report to the clinic where the child was born.

Any two of the following documents where we can base the Date and Place of Birth of the Child

–          Baptismal Certificate – 1 Original copy or Certification

–          School Records: Form 137E or OTR – 1 Original copy or Certified copy

–          Income Tax Return of Parents – 1 Original copy or Certified copy

–          Insurance Policy – 1 Original or Certified copy

–          Voter Registration Record – 1 certified copy

–          Barangay Captain’s Certification – 1 copy

 

 

Personal Copy or church where the child was baptized

Elementary, Secondary and Tertiary Schools where the child was enrolled.

Personal Copy or from Employer

 

Personal Copy or from the Insurance Company

COMELEC

Barangay Captain where the child was born.

PSA Negative Certification – 1 Original copy

Philippine Statistics Authority

Marriage Contract/Certificate, if married – 1 certified copy

PSA or MCRO

Affidavit of two-disinterested persons who might have witness/knowledge about the child’s birth – 1 original copy.

Notary Public

Affidavit of the applicant declaring among other things the facts of birth and the reason why said birth was not recorded/registered in the city/municipality where it occurred. The affidavit shall be attested by two (2) witnesses and shall serve as an application for registration.

Notary Public

CLIENT STEPS

AGENCY ACTIONS

FEES TO BE PAID

PROCESSING TIME

PERSON RESPONSIBLE

  1. Sign in the Logbook

1. Give the logbook to the client and assist them.

None

5 minutes

MCR Clerk– MCR Office

  1. Submit required documents

2. Verify and evaluate as to the authenticity and completeness of the documents submitted

None

20 minutes

MCR

-MCR Office

  1. Check the completeness and correctness of the prepared Municipal Form 102 (Certificate of Live Birth) and affix his/her signature in the informant’s portion and the affidavit for delayed registration of birth found at the back of the form,  if found in order.

3. Prepare the Municipal Form 102 (COLB) based on the submitted requirements

(without Accomplished Form 102 – COLB)

None

30 minutes

MCR

-MCR Office

 

3.1 Affix signature in the prepared by portion of the form and administer oath on the affidavit for delayed registration of birth found at the back of the form.

None

15 minutes

MCR

-MCR Office

 

 

3.2 Prepare Notice of Posting.

None

5 minutes

MCR

-MCR Office

 

NOTE:  Posting Period is ten (10) calendar days to be posted in the Municipal Bulletin Board.

 

 

3.3 Record the document in the logbook and assign control number.

None

5 minutes

MCR

-MCR Office

 

  1. Payment of the required fees to the Municipal Treasury Office

4. Issue Official Receipt

Service Fee

Php 100.00

5 minutes

RCC

Treasury Office

 

Client/Applicant will shoulder expenses in transmitting the documents to the concerned C/MCR.

4.1 Prepare the transmittal letter and transmit the documents to the CCR/MCR where the child was born.

None

30 minutes

MCR/

MCR Clerk

MCR Office

 

NOTE: Waiting for the approval of the Receiving Civil Registrar.

 

  1. Acknowledge receipt of the owner’s copy of the registered document by affixing his/her signature in the logbook.

5. Release the owner’s copy of the document.

None

10 minutes

MCR Clerk

-MCR Office

Total1 Hour and 40 Minutes

*Pursuant to Rule 20 of AO No. 1, series of 1993

Official Website of the Municipality of San Gabriel